The Photocoop — Staff Event Contribution Policy

4-Hour Staff Event — $200 Value

Staff may choose one of the following:

Option A — Financial Contribution

• $200 staff event fee

Option B — Studio Supply Contribution

• 1 gallon of white floor paint

• 1 gallon of white wall paint

• 1 gallon of grey floor paint

• 3 paint rollers

8-Hour Staff Event — $400 Value

Staff may choose one of the following:

Option A — Financial Contribution

• $400 staff event fee

Option B — Studio Supply + Maintenance Contribution

• Mopping/cleaning supplies needed by the studio

• 1 gallon of white floor paint

• 1 gallon of white wall paint

• 1 gallon of grey floor paint

• 3 paint rollers

• Repaint the studio areas designated by management

Additional Time — $50/Hour

Any time needed beyond the originally reserved 4-hour or 8-hour event block will be charged at $50 per additional hour.

This includes additional time needed for: Event setup, The event itself, Breakdown & Cleaning and resetting the studio. Staff should reserve enough time to complete their entire event, including setup and cleanup.

Reset to Zero

Following every staff-hosted event, The Photocoop must be cleaned and fully reset to zero. The reset must be completed either the same day the event/show ends or by the end of the following day.

Resetting the studio to zero includes:

• Removing all event-specific decorations, signage, installations, equipment, and materials

• Removing all trash and event-related items

• Cleaning and mopping all areas used during the event

• Returning furniture, props, equipment, and other studio items to their designated locations

• Repainting any areas that are required to be restored

• Returning the studio to its standard layout and condition so that it is ready for normal rentals and studio use

The staff member hosting the event is responsible for making sure the reset is completed, even if other staff members, event participants, or volunteers assist with cleanup.

Failure to Reset the Space

The Photocoop relies on the studio being available and ready for other staff members, clients, and rentals. Leaving the space in an event setup beyond the allowed reset period directly impacts everyone else's ability to use the studio.

If the space has not been fully reset to zero by the end of the following day:

• 2 hours will be deducted from the staff member's available studio hours for each additional day the space remains out of its standard condition.

• The deduction will continue at 2 studio hours per day until the space has been completely reset to zero.

• If the space remains out of its standard condition for more than 4 days, the staff member will be asked to discontinue their use of The Photocoop going forward.

  The purpose of these consequences is to protect the availability and operation of the studio. Staff-hosted events cannot interfere with the studio's ability to accommodate rentals, clients, other staff members, or scheduled productions.